Overview
Homeville is a full-service Swedish company specializing in building awnings and renovating homes. Known for their dedication to quality craftsmanship and customer satisfaction, Homeville’s team was looking for smarter ways to manage project documentation, client requests, and internal approvals while keeping operations efficient as the company grew.
Workflow 1: Project Document Automation
Homeville handles dozens of projects every month, each with multiple quotes, contracts, and renovation plans. Managing these documents manually was time-consuming and often led to delays in project approvals and updates.
We implemented a Project Document Automation workflow that:
Automatically extracts key data from contracts, quotes, and renovation plans.
Categorizes documents by project, client, and document type.
Flags missing signatures or incomplete information for immediate attention.
Impact: Document processing time was reduced by over 70%, project approvals are faster, and the team can focus more on actual renovation work instead of paperwork.
Workflow 2: Client Request & Follow-Up System
Homeville frequently receives client inquiries and change requests via email and phone, which often got lost or delayed due to manual tracking.
We built a Client Request & Follow-Up System that:
Automatically logs all client inquiries in a central system.
Sends reminders to staff for pending requests or approvals.
Generates summary reports of ongoing client requests for management.
Impact: Response times improved significantly, client satisfaction increased, and staff now spend less time manually tracking requests.
Conclusion
These two workflows transformed Homeville’s daily operations — reducing administrative workload, improving project turnaround times, and creating happier clients.
Kenth O. Gustafsson, CEO & Founder – Homeville AB
